How will going paperless help your business?
We’ve been talking about the ‘paperless office’ for thirty years or more, ever since the advent of the personal computer and widespread use of electronic communication.
With the revolutionary impact of the digital age, why it is that a recent study by Adobe found that 74% of UK professionals still rely on paper documents at work? At a time when people happily store other content digitally, with respondents saying of their personal content that 63% of their photos are digital and 55% of their music is digital, electronic document storage in the workplace lags far behind.
The same study by Adobe found that 83% of respondents said that their success and productivity is being slowed down by outdated ways of working with documents. With time spent filing paperwork, overfilled metal cabinets taking up space in the office, menially folding and stuffing documents into envelopes and the constant walking to and from the printer, it’s no wonder that 60% of UK professionals stated that mundane tasks and inefficient processes distract them from more important tasks.
So what can you do about it? The benefits of reducing your paper usage can make a huge difference to your business.
You may already be familiar with sending your invoices via email, which saves a huge amount of admin time and stationery and postage costs. But could you save even more time? Using a bespoke document distribution solution allows you to batch email all your invoices in just seconds. There’s no need to limit electronic document delivery to just invoices. Sales orders, purchase orders, delivery notes, remittance advices, credit notes can also be sent electronically as well.
Remember the ‘think before you print’ mantra? We all have an environmental responsibility to reduce the amount of wastage we use, both personally and as a business. It’s not always necessary to make a paper copy of documents. If you have the ability to easily share, retrieve and process documents electronically, then you are already well on the way to breaking the habit of un-necessarily printing documents.
Stop the paper chase
The Adobe study found that 82% of UK Professionals get frustrated by not being able to locate an important document that they know exists. When a customer calls in with a query, you need the right information to deal with the issue. However often you’ll need to go and track down a paper document, which is time-consuming and means you will have to call the customer back again to resolve their query. With documents electronically stored in a central place they can be instantly accessed when needed, leading to quicker response times and better customer service.
Speed it up
By working more efficiently, you can move on more quickly to the next task. The quicker you send your invoices out, the quicker you get paid. With automated workflow processes, you can speed up many of your day-to-day operations, often in ways that you had never imagined.
Using document management software helps your business become not completely paperless but more paper free. It will help your business move forward with the times and say goodbye to the frustrations of paper-heavy processes holding you back.
Spindle Professional is an award-winning document distribution solution that can help you reduce costs, work more efficiently and improve business processes. For more information, visit www.draycir.com/spindle